A doctor’s office is always busy. Establishing efficient policies and procedures can go a long way in relieving some of the stress. Consider implementing the following in your medical practice.
1. Have Productive Meetings
As the saying goes, it takes a really good meeting to be better than no meeting at all. Meet regularly and at a consistent time decided upon by all your team members. Use an agenda to stay on point. Set ground rules, agreed upon by the team, that establish the meeting protocols.
Remember to focus on the issues at hand, not on individuals. The purpose of the meeting is to address problems that are hindering the practice’s ability to provide quality care. Listen to all voices equally. No one should dominate the meeting.
2. Look at Your Bottom Line
The bookkeeping for any medical practice is complicated. One way to improve efficiency here is to perform a pricing analysis. Have an outside reviewer take a look at what you are billing for various procedures. You can then determine where your practice fits into the market and if you need to adjust it. A clearer picture of your pricing policies simplifies billing.
3. Renew Prescriptions Once a Year
At your patient’s yearly checkup, renew all their prescriptions for the maximum duration. This is usually 12 to 15 months. By consolidating all your patient’s meds to one renewal date, you save hundreds of work hours throughout the rest of the year.
4. Plan Patient Visits
Have the patient update paperwork online before the visit. Nurses can prepare test results or update medication the morning of the visit. At the end of the visit, the patient should make a follow-up appointment. Any required labs can be scheduled at the same time. Follow the same protocol for each patient so it becomes routine.
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